Assign GL Codes

General Ledger (GL) codes are alphanumeric identifiers used to track business activities related to SIM configurations and plans for specific sub-accounts. GL activity codes refer to activating, charging, and topping up SIMs. These codes are essential for accounting processes and are utilized by the platform to generate summary reports.

Types of GL Codes

There are 3 types of GL Codes:

  • Recurring Fees: Typically monthly charges.
  • Usage Fees: Charges for data and SMS usage.
  • Adjustment Fees: Charges include as top-ups, Platform fee per IMSI, Surcharge Fee, eSIM fee; eSIM swap Fee or Manual Adjustment
  • Products: Automatic recurring charges for various product services across accounts..

GL Code Naming Conventions

Ensure that the GL code name adheres to these rules:

  • Alphanumeric characters only
  • No spaces or special characters.
  • Underline (_) is allowed.
  • No character limit on length.

Guidelines for Using GL Codes

Make sure you implement these guidelines when you use GL codes.

Category Description
GL Code Definition GL codes can be defined per charge type within each sub-account. Codes must be unique within their definition. A validation message is provided if a violation occurs.
Account Hierarchy Each account can define its GL codes independently. Sub-accounts can create their own GL codes for child accounts.
Specificity More specific GL code definitions override general definitions. For example, attaching a GL code to a specific sell plan makes it more specific than one attached to all sub-accounts.
Limitations You cannot apply the GL Code to a Sell plan that has already has another GL Code assigned to it.

Define GL Code

To define a GL Code do these steps:

  1. Select Settings from the sidebar menu.
  2. Select the GL Codes tab to display a list of GL Codes.
  3. Click the +Code button to display the Create GL Code options.
  4. Select a *Sub-Account form the list.
  5. Select a GL Code type:
    • Recurring Fees
    • Usage Fee
    • Adjustment Fee
    • Product
  6. Select a Sub Type* if applicable.
  7. Type a Code Name*
  8. Click Create to update the system with the new GL Code.

Set GL Code Options

To set GL Code options, do these steps:

  1. Select Settings from the sidebar menu.
  2. Select the GL Codes tab to display a list of GL Codes.
  3. Scroll the GL Code table and click the Actions control for the selected row.
  4. Click Edit to display the GL relevant options
  5. Update the Gl Code options as required.
  6. Click Update to set GL Code settings